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Privacy Policy

Last update: 02/07/2021

conectopia UG (hereinafter "we" or “conectopia”) throughout its product “TokenEngineering Academy” (TE Academy) offers lectures, workshops, and seminars for anyone interested in this new, emerging field. Those events are organized by conectopia with the collaboration of partners/experts (“Partners”). conectopia invites individuals and project teams to learn, collaborate, and put token engineering into practice. Those services are offered through https://tokenengineeringcommunity.github.io/website/docs/academy-welcome/ website (TE Academy’s website) and https://www.conectopia.io website (conectopia’s website). 

This notice describes how conectopia processes personal data on conectopia's websites about website visitors, end-users, partners, and other data subjects (“users”).

From the data protection perspective, we act as a data controller for the information collected through the websites. You can contact conectopia at:

conectopia UG (haftungsbeschränkt) c/o FullNode, Skalitzer Strasse 85-86, 10997 Berlin, Germany HRB 205764 B / Amtsgericht Charlottenburg Geschäftsführer: Angela Kreitenweis

Phone: +49 151 53907014 Email: contact@conectopia.io

Contact: Angela Kreitenweis

What personal data do we process?#

Registration form

The following data points are collected from you when you register for lectures, workshops, and seminars through TE Academy’s website or conectopia’s website: full name, email address, time zone. 

We will use this information to send you the event’s link, the confirmation of your registration and homework assignments. 

We also collect information regarding participant’s work experience such as area of expertise, occupation, years of experience, the field of study, track record in fields related to Token Engineering, projects and articles related to the offered program. We will use this information to suggest to our Partners the best candidates for the program. To do so, we will share your work-related experience information with our Partners without names and email addresses.  

We will store this data for a period of 1 year from registration/application. 

Enquiries via email

The following data points are collected from you when you leave your inquiry on both TE Academy’s contact email (contact@tokenengineering.net)  and conectopia’s contact email (contact@conectopia.io): name (optional), email address and content of the message. 

We will use this information to reach out to you and help you with your inquiry. We can also use the content of your request to improve our products and services or analyse our marketing efficiency if it contains valuable information.

We will store this information for a period of 1 year from the date it was received. 

Cookies and similar technologies

A cookie is a small text file that is downloaded onto your device (e.g. a computer or smartphone) when you access our website. It allows us to recognize your device and store some information about your preferences or past actions.

There are two main kinds of cookies: session cookies and persistent cookies. Session cookies are erased when you close your browser. Persistent cookies remain on your device for a pre-defined period.

We use cookies to enable the work of our website (strictly necessary cookies). Strictly necessary cookies do not require user consent as they are always placed on your device by default. However, you may manage your cookie settings in your browser settings at any time.

Please keep in mind that simply disabling all cookies or all of our cookies in your browser settings may lead to certain sections or features of our Website not working.

Social network pages

To promote our products and services, we maintain public pages on social networks, such as Twitter. We track the efficiency of those social network pages based on the user traffic data provided by the social network providers. From time to time, we share photos and videos of our events that might include the participant’s data. 

If you would like to learn more about how to exercise your rights on social networks pages, do not hesitate to contact us or the social network provider directly.

Video/Audio recordings

When you participate in one of our programs or events, we use in most cases platforms that have the functionality to inform in advance that the session will be recorded. These audios and/or videos may sometimes be shared with our partners. 

We share this information to communicate to the public our work and to have more people interested in our programs. 

We store this information on our servers for a period of 20 years. Should we share this information on social networking sites, please contact us or the social network provider directly if you want to learn how to exercise your rights. 

Newsletter When you subscribe to our newsletter through the website, we collect your full name and email address. We use this information to prepare, personalize (by including your name) and send our newsletter to you. Those newsletters contain information about new events, projects, initiatives, community activities, among others. 

We will store this information for as long as you don’t unsubscribe. 

Education offerings

When you sign up for any of our education offerings organized by third parties, we receive your name and email address and any data you provided from them provided you have consented to be informed about our events, projects, initiatives, and community activities. 

We will store this information for as long as you don’t unsubscribe. 

Job applications

Our websites might send via the newsletter partners’ job opening positions. We collect and assess your CV on behalf of our partners, and suggest to them the most suitable candidates sharing your CV. 

We will store CVs and related job data for a period of 1 year. Notwithstanding the foregoing, if we keep such information for a longer period of time, we will ask for your consent.

Legal basis for processing#

Performance of Contract

We process your name and email address to be able to gain access to the courses or events organized by us.

Your consent

For the e-mails with our newsletters, announcements, and other offers (marketing emails), we will obtain consent from you first, which serves as a legal base for the processing of your information. Additionally, we will also send marketing emails for those users who have participated in webinars organized by third parties and have consented to be contacted. 

We will also publish and share photos and videos of our events should you consent to them. In the vast majority of cases, when organizing an event, we will use service providers that collect consent to record in advance. If we do not have this functionality, we will inform you in advance of the event so that if you do not want your photos or names to be published, you can disable the camera and/or enter a name other than your real name. 

You can withdraw your consent at any time by contacting us directly. The withdrawal will not affect the lawfulness of processing based on consent before. You can also opt-out from the e-mail subscription by clicking the appropriate button in our emails to you.

Legitimate Interests

We will process your work-related data for suggesting to Partners the suitable candidates in our and partners’ legitimate interests. We will ensure that suitable safeguards, such as pseudonymisation of your data, will be in place to share this data. We won’t share your name and contact details with third parties unless you consent to it. 

We will also process your enquiries-related data sent to our contact emails for our legitimate interests. We process this data for providing you with support and replying to any queries you may have. 

Legal Compliance

If we are subject to any legal requirements to retain the data of our users, we will process the collected details to comply with law requirements. An example of such a situation will be the storing of employees’ emergency contact details. In this scenario, the legal ground for the processing will be compliance with our legal obligations.

Data subject rights

You may exercise GDPR rights regarding your personal data. In particular, you have the right to:

The right to object against the processing of your information. If we process your information for our legitimate interests (e.g., for replying to queries or storing applicant’s work-related data), you can object against it. Let us know what you object against and we will consider your request. If there are no compelling interests for us to refuse to perform your request, we will stop the processing for such purposes. If we believe our compelling interests outweigh your right to privacy, we will clarify this to you. 

The right to access your information. You have the right to know what personal data we process. As such you can obtain the disclosure of the data involved in the processing and you can obtain a copy of the information undergoing processing.

The right to verify your information and seek its rectification. If you find that we process inaccurate or out-of-date information, you can verify the accuracy of your information and/or ask for it to be updated or corrected; Restrict the processing of your information. When you contest the accuracy of your information, believe we process it unlawfully or want to object against the processing, you have the right to temporarily stop the processing of your information to check if the processing was consistent. In this case, we will stop processing your data (other than storing it) until we are able to provide you with evidence of its lawful processing; 

The right to have your personal data deleted. If we are not under the obligation to keep the data for legal compliance and your data is not needed in the scope of an active contract or claim, we will remove your information upon your request.

The right to have your personal data transferred to another organisation. Where we process your personal data on the legal basis of consent you provided us or on the necessity to perform a contract, we can make, at your request, your data available to you or to an organisation of your choosing. 

You can formulate such requests or channel further questions on data protection by contacting us at contact@conectopia.io.

If you believe that our use of personal information violates your rights, or if you are dissatisfied with a response you received to a request you formulated to us, you have the right to lodge a complaint with the competent data protection authority of your choice. 

Available authorities in Europe can be found here: https://edpb.europa.eu/about-edpb/board/members_en. 

If the personal data for which deletion is requested must be kept due to legal provisions on accounting or insurance activities, conectopia will inform you about the existence of such limitations and clarify the procedure for deletion.

Changes to This Notice#

We may update this privacy notice from time-to-time by posting a new version on our website. We advise you to check this page occasionally to ensure you are happy with any changes. However, we will endeavour to provide you with an announcement about any significant changes.